Property Manager

Property Manager (Commercial)

Kokua Realty, LLC

Wailea, HI 97653

Full-time

Join our Growing Commercial Real Estate Management Team!

Kokua Realty is looking for a commercial property manager to join our Maui-based team of experts.

Kokua Realty is one of Hawaii’s largest full service real estate companies located in Wailea, Maui, Hawaii. We offer competitive compensation, a comprehensive benefits package, and positive, upbeat atmosphere where we promote work-life balance. We love to work hard while having fun.

If you are customer focused, organized, efficient, and driven to get results, with an aptitude for process improvement, this would be a great fit for you! We are seeking an energetic, friendly, outgoing, dependable person with an excellent work ethic who embraces our core values to STRIVE For Excellence.

The ideal candidate will be hands-on in the day-to-day management and operation of multiple properties (industrial, office and retail properties throughout Maui) including reporting and accounting, overseeing maintenance and repair, and tenant relations. You must have excellent written and verbal communication skills, a can-do attitude, and be ready to tackle any project assigned. Whilst prior experience is preferred, if you possess the desire, drive and a ''can do' attitude, we welcome your application. If you have business acumen, but no property management experience or skill we are willing and eager to train.

If you think you have these qualities, we encourage you to apply and look forward to hearing from you! Great opportunity as we support you to go through IREM’s CPM program to obtain your CPM designation.

Responsibilities:

• Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.
• Prepares and recommends the annual operating budget.
• Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares monthly performance, explaining variances.
• Responsible for monthly reporting and financial performance of the property such as Collections, billings made during the month, detailed expense ledger including Current Rent Roll, Bank Statement and Bank Reconciliation Report, Payables, CAM reconciliations.
• Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges.
• Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary.
• Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants and tenant improvement department.
• Assists with property owners to ensure that objectives as being met. Prepares and delivers timely, accurate and complete reports.
• Maintain and annually review the existing preventive maintenance schedule for all equipment and building systems.
• Administer tenant leases and property-level documents in compliance with contract provisions.
• Supervise all vendors and third parties that operate on site (including certificates of insurance, quality control oversight, compliance).
• Serve as main point of contact for any emergencies – building, tenants and/or personnel keeping well documented reports of events and communicating them efficiently to management.
• Work with 3rd party brokers and Kokua’s Leasing Team to ensure that vacant spaces are maintained in show-ready condition and assist in touring or interfacing with prospective tenants when necessary
• Collect all rents, other charges, and miscellaneous income.
• Review all existing leases and prepare current lease abstracts.
• Maintain and champion building-wide initiatives, such as coordinating periodic tenant appreciation events and ensuring common and public facing areas are in line with brand and building standards
• Other duties may be assigned.

Competencies:

Customer Focus – dedicated to meeting the expectations and requirements of internal and external customers; act with customers in mind, establish and maintain effective relationships with customers and gain their trust and respect.
Drive for Results – can be counted on to exceed goals, bottom line oriented, pushes self and others for results.
Planning and Organization – establish course of action to accomplish goals, develop plans for achieving results, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently, measures performance against goals, evaluates results.
Time Management - uses time effectively and efficiently, values time, concentrates efforts on a priority basis, time efficient & results oriented and successfully attends to a broader range of activities.
Written/Oral Communications – is able to write and speak clearly and succinctly in a variety of communication settings and styles, able to project confidence and professional expertise.
Problem Solving – Takes responsibility for solving problems, manages others well in problem solving and uses logic and innovative methods to solve difficult problems.

Qualifications:

• Hawaii real estate license required.
• CPM, RPA or CCIM professional designation or candidacy a bonus.
• Experience with CAM reconciliations, budget preparation, lease administration, accounting and financial reporting, tax assessments, construction and TIs, preventative and emergency procedures and strong customer relationship building
• Proficiency with Microsoft Office suite including Outlook, Word, and Excel.
• Proficiency with Yardi or similar software.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Kīhei, HI 96753: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• managing commercial properties: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location:

• Multiple locations

Work Remotely:

• No

Work Location: Multiple Locations