Program Coordinator

JOB SUMMARY, PROGRAM COORDINATOR, FULL TIME

Join Hawaii Destination Premier as a Program Coordinator and be part of creating exceptional experiences. Support our program management team in proposal development, program execution, and vendor relations. If you’re detail-oriented, passionate about events, and eager to grow in a dynamic environment, this role offers an excellent opportunity to build your career in the DMC industry.

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ABOUT THE JOB

As a Program Coordinator at HD Premier, you’ll play a supportive role in our program development and execution process. Your focus will be on assisting with proposal writing, program preparation, and vendor coordination, ensuring we continue to deliver extraordinary events that exceed expectations. We operate as an agile company, and in this elevated role, you’ll work across departments to bring client visions to life while mentoring team members.

Your day-to-day responsibilities will include:

• Supporting the proposal writing process through research and draft creation
• Assisting with internal and external revision processes
• Organizing and setting up site inspections
• Preparing programs for operational excellence
• Creating and executing service orders
• Managing arrival and departure manifests
• Preparing estimated final invoices and updating margins
• Coordinating vendor relationships and maintaining data management
• Initiating and managing vendor blocks based on program need

As you develop in this role, you’ll have opportunities to grow your skills in:

• Proposal writing and creative development
• Program management and execution
• Vendor relationship building
• Financial management and margin control

This position requires a detail-oriented approach, excellent communication and program management skills, and the ability to prioritize effectively in a fast-paced environment. You'll need to balance day-to-day operational needs while maintaining our high standards of quality and service.

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ABOUT YOU

We’re looking for someone who resonates with HD Premier’s spirit and is enthusiastic about supporting the creation of exceptional event experiences through attention to detail and effective coordination.

You love—

• Leading by example and fostering a culture of excellence
• Building and nurturing long-term client relationships
• Developing innovative program concepts that exceed expectations
• Mentoring team members and contributing to their growth
• Creating efficient workflows and processes
• Solving complex challenges with creative solutions

It should be easy for you—

• To think strategically while maintaining attention to detail
• To communicate effectively across all levels of the organization
• To adapt quickly to changing circumstances while maintaining focus
• To manage multiple high-priority projects simultaneously
• To make decisions confidently under pressure
• To balance team leadership with hands-on program execution

You have—

• Proven experience in program management and business development
• Strong leadership skills with a track record of team development
• Excellence in proposal writing and program execution
• Deep understanding of the DMC industry
• Strategic thinking and analytical capabilities
• Proficiency with industry-standard software and tools

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THE OFFER

Position: Program Coordinator
Start date: In the next weeks
Status: Exempt and Non-Excempt, full-time 

Compensation: Please include your desired salary range in your application, considering our comprehensive benefits package outlined below

Location: Hawaiian Islands (all islands), remote with travel Interisland

As a full-time employee, you will have access to our comprehensive HD Premier benefits package, which includes:

• Full medical coverage, vision and dental insurance through our premium HMSA and HDS plans
• 15 days of paid vacation to rest, recharge, and explore
• A discretionary "13th Month" end of year pay to celebrate your contributions
• 12 paid "HoliYAYs" – HD Premier's flexible choice program, celebrating diversity, spirituality, history and YOU!
• Access to The People Readiness Company partnership programs for employee wellbeing, professional development and team performance coaching
• Flexible working environment with a blend of both office space and remote work available
• Growth opportunities within HD Premier as we continue to expand

At HD Premier, we're committed to nurturing your professional and personal growth, helping you build a rewarding career in the DMC industry.

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HOW TO APPLY

Our hiring process is designed to be thorough and transparent:

• All incoming applications will be reviewed promptly
• We will reach out to candidates who advance to the interview stage; expect up to 2-3 interviews if selected; and assessments from our third party The People Readiness Company.
• During the interview process, we'll discuss our current operations and programs
• We want to hear in detail how you've managed similar tasks in prior positions, learn about you personally, your work background, and dive into your professional knowledge
• Our plan is to have this position start as soon as possible

Please note that we won't be able to offer individual feedback during the screening process, but we will send each applicant a notification of our decision.

We understand that applying for a new job is a demanding process and represents a significant, long-term career move to consider. We appreciate you giving us that consideration, and we promise to give you our full attention in return. We look forward to hearing from you!