Maintenance Systems Coordinator

To apply for this position, please use the following link: Please Apply Here

The DKIST Computerized Maintenance Management System (CMMS) Administrator provides support to the Technical Operations team for the DKIST Observatory as directed by the Systems Engineer. The CMMS Administrator will be a key member in evolving the maintenance program to support Reliability, Availability, and Maintainability industry standards. Existing CMMS information will need to be organized, corrected, and expanded to prepare for transition to a new CMMS and ensure the right information is in place and being tracked as the maintenance program matures. This information includes an equipment list, parts inventory, work order history, scheduled maintenance plans, equipment locations, and staff resources. Once the transition to a new CMMS is complete, work responsibilities are expected to expand to other areas that support the maintenance program.

This position is expected to be on site at the observatory a minimum of 1 day per week with remaining hours worked at the office in Pukalani. Work at the observatory site, on the summit of Haleakala, is at 10,000 ft and employees are expected to carpool; leaving the office at 5:45 am and returning at 4:30 pm. This position has the option of a 4-day / 10-hr per day, Monday through Thursday, or 5-day / 8-hr per day, Monday through Friday, work week.

Essential Functions:

• Work closely with maintenance supervisors, site management, and engineers to collect information for the CMMS and determine how best to organize the information.
• Communicate directly with maintenance staff and management to develop scheduled maintenance plans. 
• Data mine for equipment information that needs to be added to the CMMS. 
• Support inventory management in cooperation with the E tech and M Tech Supervisors.
• Provide a wide variety of administrative assistance to managers, especially in the areas of managing work orders and tracking maintenance metrics.
• Handle miscellaneous administrative tasks, like adjusting permissions in the CMMS or reviewing work orders for completeness and correcting information, as needed.
• Assist in the organization and coordination of the maintenance program.
• Assist with reports on maintenance program status and performance.
• Support maintenance staff in the development of maintenance plans.
• Work in accordance with applicable safety standards. Ensure safety of operations in areas under purview. Report any unsafe conditions and practices.
• Expected to take initiative in their professional development by seeking feedback, improving skills, and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization.
• Contribute to a collaborative, respectful, and productive workplace by maintaining open communication, supporting team efforts, and fostering a sense of belonging within the team.
• All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook.
• Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/Awards.

Other Functions:

• Other duties as assigned

Required Education/Experience/Skills/Abilities:

• High school diploma or GED.
• Minimum 2+ years’ experience working to support facility maintenance.
• Demonstrated ability to learn how to use new software tools.
• Computer proficiency, specifically with spreadsheets and database management systems.
• Familiar and understands engineering terminology and processes.
• Ability to speak and write effectively, including preparation and presentation of reports.
• Ability to thrive in a culturally diverse team environment.
• Willingness to actively participate in team safety meetings and adhere to (and advocate for) safety procedures and protocols.
• Sensitive to and respectful of cultural and environmental issues.

Preferred Education/Experience/Skills/Abilities:

• Associate’s degree, military schools, trade school, or 2+ years of college level courses in a STEM field, data management, information management, or other relevant area.
• Experience working in a technical observatory setting.
• Knowledge or training in Reliability, Availability, and Maintainability (RAM) methods.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is required to stand; walk; reach with hands and arms and stoop; kneel; crouch; climb; or crawl.
• The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception, ability to distinguish colors, and ability to adjust focus.
• Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
• Must possess
  1. Ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform the job.
  2. Sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses.
  3. Sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid.
  4. Ability to impart information orally so that others understand and can respond appropriately.
• The position will be based at the Haleakala (DKIST) facility and ability to work at 10,000’ elevation, sometimes during inclement weather, is required.
• Occasional travel between the mainland US and Hawaiian Islands may be necessary.
• Availability to work varying shifts, which will include occasional early mornings, nights, and/or weekends

Salary Range: $49,100.00 - $61,490.00. The final salary will depend on skills, qualifications and experience.

AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment. Details on benefits can be found at https://hr.aura-astronomy.org/benefits-by-location/ 

The position will remain open until it is filled. To be considered in the first round of reviews, please submit your application by December 1, 2024.

• Please submit a cover letter and a CV or resume, PDF files preferred. Please name any attachments with the following format: Lastname Docname. 
• Application documents that are not uploaded as part of the application may be sent to employment@aura-astronomy.org. 
• Please enter 3 professional references in your application (references will only be contacted later in the recruitment process). 

Veterans, disabled individuals or wounded warriors needing assistance with the employment process should request assistance at employment@aura-astronomy.org 

The Association of Universities for Research in Astronomy (AURA) is a consortium of 49 US institutions and 3 international affiliates that operates world-class astronomical observatories for the National Science Foundation and NASA. AURA’s role is to establish, nurture, and promote public observatories and facilities that advance innovative astronomical research. In addition, AURA is deeply committed to public and educational outreach, and to diversity throughout the astronomical and scientific workforce. AURA carries out its role through its astronomical facilities. 

As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA does not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our recordkeeping and reporting. Your responses are kept strictly confidential.