Information Specialist

 The Information Specialist plays a central role in developing and overseeing the effective organization, accessibility, and long-term preservation of technical and operational information at DKIST. Working across teams, this position will administer and manage document control systems, records retention, and data governance processes to support operations, manage change, and preserve institutional knowledge. This position streamlines the way information is created, stored, accessed, and shared, enabling staff to work more efficiently.

Special Functions

• Support staff with management and organization of data in Confluence.
• Evaluate, audit, and strategically organize team documentation to ensure consistency and findability.
• Design and implement archiving strategies for historical and legacy documents.
• Guide and advise teams in structuring their documentation to meet organizational standards.
• Change management support: provide access to relevant as-builts, hazard analyses, performance analyses, etc.
• Proficiency with document management systems, such as Google Drive, Dropbox, SolidWorks, and any applicable systems.
• Oversee document control processes for engineering drawings, safety records, procedures, and configuration-controlled documents.
• Administer and continuously optimize and enhance information management platforms (e.g., electronic document management systems, collaboration tools, and archives).
• Expected to take initiative in their professional development by seeking feedback, improving skills, and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization.
• Contribute to a collaborative, respectful, and productive workplace by maintaining open communication, supporting team efforts, and fostering a sense of belonging within the team.

General Functions:

• Work in accordance with applicable safety standards. Ensure safety of operations in areas under purview. Report any unsafe conditions and practices.
• All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook.
• Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/Awards.

Other Functions: 

• Other duties as assigned.

Requirements

• Bachelor’s degree or completion of accredited military schools, in a STEM field, data management, information management, or other relevant area. Relevant experience may be considered in lieu of education.
• Proactive self-starter with demonstrated independent decision-making skills.
• Excellent attention to detail and strategic problem-solving abilities.
• Demonstrated ability to learn how to use new software tools.
• Computer proficiency, specifically with documents and database management systems.
• Ability to speak and write effectively, including preparation of how-to guides for staff members.
• Ability to thrive in a culturally diverse team environment.
• Willingness to actively participate in team safety meetings and adhere to (and advocate for) safety procedures and protocols.
• Sensitive to and respectful of cultural and environmental issues.

Preferred Education/Experience/Skills/Abilities:

• 2+ years experience working to support knowledge or information management.
• Experience with the Atlassian products Jira and Confluence.
• Experience working in a technical observatory setting.
• Information management, Librarian, excellent organizational skills, strong communication skills, ability to work with diverse teams.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position at least 50% of the time.
• Occasional need to move about inside the office environment to access files, office tools, attendance in a meeting room, etc.
• Constantly operates a computer and other office productivity tools that require fine motor skills, such as a calculator, copy machine, computer printer, etc.
• May occasionally need to position self to maintain computer and related tools.
• Seldomly needed to move objects up to 10 pounds.
• Constant communication with other individuals. Must be able to discern and exchange information as appropriate to the situation.
• Constant need to distinguish, discern, and identify a variety of objects and fine details with accuracy.
• Occasional work at high elevation summit sites may be required (summit elevations range from 6,800 feet to 14,000 feet)

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required by personnel so classified. This Institute promotes Equal Employment Opportunity workplace that includes reasonable accommodations to otherwise qualified, disabled applicants and employees.

Work Environment:

This position operates in a professional office environment and routinely utilizes standard office equipment, including computers, phones, and copiers. The work environment is generally quiet and may involve working in close proximity to others, depending on the needs of the specific function.

Salary Range:

$83,072-106,927. The final salary will depend on skills, qualifications and experience.

AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment. Details on benefits can be found at https://hr.aura-astronomy.org/benefits-by-location/ 

How to Apply

Apply by November 10, 2025 for priority consideration. This position will remain open until it is filled. Please submit a cover letter and a CV or resume, PDF files preferred. Please name any attachments with the following format: Lastname Docname. 

Individuals needing assistance with the employment process can request assistance at employment@aura-astronomy.org